×

A Content Management System (CMS) is a software application or a set of related programs that are used to create and manage digital content. CMSes are typically used for Enterprise Content Management (ECM) and Web Content Management (WCM). An ECM facilitates collaboration in the workplace by integrating document management, digital asset management, and records retention functionalities and provides end users with role-based access to the organization’s digital assets. A WCM facilitates collaborative authoring of websites. ECM software often includes WCM publishing functionality, but ECM web pages typically remain behind the organization’s firewall.

 

Both enterprise and web content management systems have two components: a Content Management Application (CMA) and a Content Delivery Application (CDA). CMA is a Graphical User Interface (GUI) that allows the user to control the creation, modification, and removal of content from a website without needing to know anything about HTML. The CDA component provides back-end services that support the management and delivery of content once it has been created in the CMA. 

 

Features of CMSes:-

 

·         Features can vary among various CMS offerings, but the core functions are often considered to be indexing, search and retrieval, format management, revision control, and publishing.

·         Intuitive indexing, search, and retrieval features index all data for easy access through search functions and allow users to search for attributes, such as publication dates, keywords, or authors.

 

·         Format management facilitates the conversion of scanned paper documents and legacy electronic documents into HTML or PDF documents.

·         Revision features allow content to be updated and edited after the initial publication. Revision control tracks any changes made to the files by the individuals.

·         Publishing functionality allows individuals to use a template or a set of templates approved by the organization as well as wizards and other tools to create or modify content.

·         CMS may also provide tools for one-to-one marketing. One-to-one marketing is the ability of a website to tailor its content and advertising to a user’s specific characteristics using information provided by the user or gathered by the site, such as a particular user’s page sequence pattern. For example, if the user visited a search engine and searched for a digital camera, the advertising. banners would feature businesses that sell digital cameras instead of businesses that sell garden products.


Other popular features of CMSes include:-

 

·         SEO-friendly URLs.

 

·         Integrated and online help, including discussion boards.

 

·         Group-based permission systems.

 

·         Full template support and customizable templates.

 

·         Easy wizard-based installation and versioning procedures.

 

·         Admins panel with multiple language support.

 

·         Content hierarchy with unlimited depth and size.

 

·         Minimal server requirements.

 

·         Integrated file managers.

 

·         Integrated audit logs.